Hodgson Legal Administrative Assistant Position

PART-TIME ADMINISTRATIVE ASSISTANT

Are you process-driven with strong administrative experience? We are looking for a Part-Time Assistant with a helpful and positive, can-do attitude. Hodgson Legal is a boutique trademark, copyright, and entertainment law firm with a global reach. We help creative entrepreneurs make their mark on the world so they can be seen and heard, as well as build a strong business and legal foundation. Our mission is to grow business value as we guide clients to create build and protect a business and brand that’s built to last.

The administrative Assistant reports to the founder of the firm and will work 10-15 hours per week.  The Assistant position is fundamentally responsible for freeing up time for the Founder to build a larger client base while assisting the firm in delivering excellent client service. The successful candidate is detailed oriented and able to take initiative and ownership of a project to see it through to completion. Strong English language and writing skills are required while proficiency in Spanish is a definite plus.

While our preference is an assistant residing in the southern California region to allow for in-person collaboration from time to time, we will consider a fully remote position that allows you to work from home.

 The Assistant is expected to continually strive for project excellence and superior professionalism in all interactions on behalf of the firm. The Assistant will work as part of a team by working toward mutually determined company goals. 

 

The Assistant responsibilities include, but are not limited to:

  • Scheduling and Calendaring for the principal attorney
  • Post workflow deadlines into Calendar Docket for those not covered by ALT LEGAL including Trademark Trial and Appeal Board scheduling and foreign associate deadlines
  • Onboarding clients and follow-up communications
  • Posting Foreign associate invoices as hard costs into BILL4TIME
  • Vendor outreach and scheduling as needed
  • Troubleshooting online tech issues via phone, chat, and support tickets as needed
  • Proofreading and finalizing documents and correspondence for sending
  • Manage and Process Emails from Groove Digital including proofreading and editing draft posts
  • Posting new articles using SEO checklist
  • Edit SEO in WordPress
  • Resize images for social
  • Posts articles and social media to Linkedin, Facebook & Instagram
  • format email blast in mail platform and schedule posts 

            Prefer a Set Schedule- 10-15 hours spread over at least two days to meet timely client response and service.

Requirements:

  • A minimum of 3 years of experience as an administrative / marketing assisting experience
  • A minimum of 1 year of experience in editing and formatting WordPress website
  • A minimum of 2 years of experience scheduling across multiple scheduling platforms
  • Positive, can-do attitude with a commitment to ongoing personal development
  • Experience in reviewing and understanding basic email newsletter workflows
  • Strong English reading comprehension skills to understand and distill key terms supporting problem-solving and facilitating quick learning
  • Ability to handle confidential and sensitive materials with discretion
  • Strong verbal, and written English communication skills
  • and Strong organizational skills
  • Proactivity and flexibility, with the ability to work in an environment with shifting priorities and demands
  • Highly Detail Oriented
  • Strong experience in learning and managing online marketing and business platforms for email, Word Press, Acuity Scheduling, YouTube and social media

Prefer but not required:

  • Law firm experience
  • Trademark practice experience
  • Spanish proficiency

When applying for this position please email your resume and cover letter to yourbrandmuse@gmail.com.

Please include a paragraph about why you are looking for part-time work RIGHT NOW. Candidates will be required to successfully pass a criminal background check after offer of employment. We are only accepting applicants via email. No phone calls please.